Exhibitors

Exhibitors are welcome at the Advisors Conference.

It is one of the largest gatherings in the nation of Student Government advisors representing colleges and universities of all types and sizes. About six exhibitors usually participate.

Throughout the entire conference, your exhibitor table will be visible and accessible. The set-up of the space allows for students and administrators to constantly interact with you throughout the conference. They must walk by your table/booth to get to workshops and speakers. Exhibitors are not in a separate exhibit hall away from the conference action.

Download the hotel floor plan


Exhibitor Fees

Exhibitor fee: $269 for ASGA members: $695 for non-members

EXHIBITOR REGISTRATION FORM

Exhibitor Benefits
  1. Advisors Conference registration for two representatives (meals not included).
  2. One 6-ft table, covered and skirted; two chairs (electrical access is available at no charge; bring your own power cords). Bring your own banner stand if you need to hang a sign (no signs may be affixed to walls).
  3. Free wireless internet at conference location.
  4. Full-page, full-color flier in conference folder. Please provide 100 copies of your flier (8 ½ x 11”, three-hole-punched, full-color, two-sided) to arrive no later than May 11, 2018. Send to ASGA, 412 NW 16th Avenue, Gainesville, FL 32601.
  5. Listing with logo in conference schedule/binder (name, title, address, phone, fax, e-mail, Web site). Please provide a high resolution version of your logo (EPS, TIF or PNG at 1080p) to conferences@asgaonline.com no later than May 11, 2018.
  6. Listing with logo in the conference “slide show” that plays before the official program starts on Friday morning.
  7. Post-conference access to registrant information (names, titles, addresses, e-mail addresses, phone numbers, fax numbers). The list will be provided within one week after the conclusion of the conference.
  8. Conference discount on sleeping rooms at the official conference hotel.

Exhibitor Schedule

Critical Times
See the Advisors Conference Schedule, which shows each day-by-day timeline with breaks.

  1. Registration on Friday morning (8 a.m. to 9:00 a.m.)
  2. Breaks between workshops throughout conference
  3. Lunch break

Setup Time/Tear-Down Time

  1. Setup is between 7:00 a.m. and 7:30 a.m. on Friday morning
  2. Tear-down is between 6:00 p.m. and 6:30 p.m. on Friday evening

Exhibitor Shipping

Shipping of Your Materials
You may ship materials to Holiday Inn Resort Lake Buena Vista for arrival up to two days before the conference. Arrival on Wednesday, July 18 and Thursday, July 19, 2018 are acceptable.

Here is the shipping address for the conference host:
Holiday Inn Resort Lake Buena Vista
13351 State Road 535
Orlando, FL 32821

Here is the contact for the conference host:
Michelle Hoehns
Director of Group Sales
Phone: 407-239-4500
Direct: 407-387-7705
E-mail: mhoehns@hiresortlbv.com

Drop-off of materials at the conference host
You may drop-off materials at the conference host.

Return shipping of your materials from the conference host
The conference host can arrange for your materials to be shipped after the conference concludes (please bring your own boxes and shipping materials, as well as pre-printed shipping labels for FedX or UPS). All boxes must be picked up within two days after the conference concludes on July 20, 2018.

We also recommend informing the conference host of your shipment and expected delivery times.

Questions about exhibiting? Please write conferences@asgaonline.com or call toll-free 1-877-274-2742 (1-877 ASK ASGA).